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APSSC Executive Board Elections

Elections for APSSC Board positions are held annually in March or April.

APSSC Executive Board Eligibility Requirements

Candidates for the APSSC Executive Board must:

  • Be a current Student Affiliate whom has been a member for one year or more
  • Be a current graduate student (except for the Undergraduate Advocate position, undergraduates or graduate students may apply)
  • Attend the upcoming 2024 APS Annual Convention and the 2023 APSSC Fall Board Meeting via zoom

Application Instructions

To nominate someone, please submit:

1.   A cover letter (no more than 400 words) that includes:

  • Candidate’s name, contact information (e-­mail and phone number), and university affiliation
  • Candidate’s number of years in their program
  • Candidate’s research areas/interests
  • APSSC Board position for which they are most interested, and why they are interested in the particular position or would be a good fit
  • Their familiarity with the responsibilities for the position
  • Their understanding of the APS/APSSC mission
  • Confirmation that, if elected, the nominee will attend the 2023 and 2024 APS Conventions, and the 2023 Fall Meeting.

2.   Nominee’s Curriculum Vitae

3.   A formal statement of candidacy (no more than 250 words) describing the nominee’s academic background and qualifications for the position (e.g., relevant experience, abilities, skills, etc.). This statement will be posted during the election and seen by the voters. Do not include any mention of what they would specifically do in the position.

Send applications and any questions to [email protected].

Positions Available for Nomination:

  • Communications and Marketing Officer (CMO): Serves as the exclusive liaison between the APSSC and the APS Marketing team. The CMO is responsible for soliciting, composing, and updating social media content, recommending content for the APSSC Science Xpress newsletter, disseminating marketing materials for the APSSC, and taking minutes for the Executive Board meetings. The CMO also coordinates the volunteer program with the MVO at the convention.
  • Graduate Advocate (GA): Serves as the graduate students’ advocate; is responsible for the Student Grant Competition, including advertising, organizing the review process, and the final selection of winners. The bulk of this position’s work is in managing reviewers for the Student Grant Competition and working with the Student Awards Officer to coordinate reviewer assignments and training. The Graduate Advocate also coordinates a graduate student-centered panel at the APS Annual Convention each year.
  • Membership and Volunteers Officer (MVO): Manages membership recruiting programs and disseminates materials for the APSSC Campus Representatives program. The MVO serves as liaison between the Meetings Manager and the APS staff on site to co-coordinate volunteers with CMO at the convention.
  • Student Awards Officer (SAO): Responsible for organizing the RISE Research Award, Emerging Scholar Award, and Student Research Award competition review processes. The bulk of this position’s responsibilities involve coordinating reviewers for the APS poster award competitions at the APS Annual Convention. This is done in tandem with the Graduate Advocate to ensure that all accepted submissions are reviewed.
  • Student Notebook Editor (SNE): Serves as the exclusive liaison between APSSC and the APS Observer. The editor is responsible for soliciting, drafting articles, and announcements for the Student Notebook in the APS Observer with the appropriate and necessary materials by given deadlines. The Student Notebook Editor has also traditionally organized a panel on getting published at the APS Annual Convention.
  • Undergraduate Advocate (UA): This office is appointed by the President-­Elect and confirmed by a majority vote of the APSSC Executive Board. The Undergraduate Advocate provides the Board and APS with feedback that represents the needs and concerns of the undergraduate student population. The Undergraduate Advocate also coordinates the Mentorship Program and serves as Chair for the session on getting into graduate school at the APS Convention.