Global Summit Roundtable Session Rules and Guidelines

Ethics Policy & Code of Conduct

For information on the APS Code of Conduct for Conventions and Events, please review the Ethics Policy and Code of Conduct page.

Overview of Roundtable Sessions

Roundtable sessions are an opportunity for attendees to lead discussions on a particular topic with fellow attendees. Roundtable session presenters should plan for a short presentation accompanied by slides (5-7 minutes), followed by a discussion with attendees. The entire session will be scheduled for 50-minutes. Roundtable session presenters can discuss empirical results, methods and tools, applications of psychological science, brainstorm a future research project, or find new collaborators. Each roundtable session will have 1 organizer and 1 co-presenter. There is a maximum of 13 total participants per roundtable session, including 1 organizer and 1 co-presenter, and 11-12 attendees. 

Roundtable sessions will be scheduled concurrently during the same designated times each day in the program schedule. Please indicate your scheduling preference in your roundtable session submission. APS will attempt to accommodate your scheduling preference, however, there is no guarantee that all requests will be met. Scheduling will be confirmed with your review notification. No changes can be made to your assigned schedule. 

October 23 and 24

• 11:00 am EDT (15:00 UTC)
• 4:00 pm EDT (20:00 UTC)

Since a limited number of roundtable sessions can be accepted, we encourage you to also submit your research as a poster. If you are submitting the same proposal as a roundtable session and a poster, please add either “Poster” or “Roundtable” to the beginning of the title. The submission system will not allow you to submit two proposals with the same title. Note: Roundtable session submissions will not automatically be considered for presentation as a poster. 

Deadlines for Submission

All roundtable session submissions must be finalized and are due by August 12, 2024, at 5:00 PM ET (21:00 UTC). Notifications of acceptance or rejection of submissions will be sent out in late August 2024.

Review, Selection, and Notifications

• Submissions will be reviewed by members of the Program Committee. A limited number of roundtable sessions can be accepted for presentation in the Global Summit, so please include as many relevant details as possible in your submission in order for the reviewer to effectively evaluate your submission.
• Review decision notifications will be sent to the organizer on each roundtable session submission. These notifications will be sent in late August 2024.
• With all submission formats, the Program Committee retains the right to request additional information, ask that changes be made to improve a presentation, or decline a presentation the Committee does not find relevant to the meeting or that does not follow the guidelines for submission. No changes can be made after proposals have been submitted unless the Committee has specifically requested that change. Please re-read your submission before you finalize it to ensure the submission is free of spelling or grammar errors and that all authors have been added to the submission. No edits or changes can be made to any finalized submission after the deadline on August 12, 2024, at 5:00 pm ET (21:00 UTC).

If you discover an error in your submission prior to the submission deadline, please notify APS immediately.  We will convert your finalized submission back to a draft that allows you to make changes. Please forward all requests [email protected].

Speaker and Submitter Responsibilities

• Submitters do not need to be members to submit proposals or to have proposals reviewed. Please note that you must log in to your APS Member Profile or create a free APS account in order to create a submission.
• There is no membership requirement of any author on a submission. (Note: APS members receive discounted registration rates.) 
• An individual may be a presenting author on only one roundtable session submission.
• However, that individual may be a co-author/presenter on multiple poster proposals.
• The presenting author (speaker) must accept the speaker agreement if their submission is accepted for presentation. Information on how to do so will be included in your emailed acceptance notification.
• The organizer and co-presenter must register for the Global Summit. Early-bird registration rates are available until September 16, 2024, at 5:00 pm ET (21:00 UTC).
• The name of the proposal submitter will not appear in any program unless the submitter elects to be listed as an organizer or co-presenter. Submitter information is only used while submitting. After a submission has been finalized, all submission communication will be sent to the organizer.
• The commitment of all participants must be secured in advance of proposal submission.

Program Participant Registration Policy

All program participants must register and pay the appropriate registration fee by October 8, 2024. APS members receive discounted registration rates. Early registrants receive a discounted rate before the Early-Bird deadline of September 16, 2024, at 5:00 pm ET (21:00 UTC).

Submission Guidelines

APS seeks presentations showcasing the latest findings in psychological science. Below are some guidelines that can assist in the preparation of your roundtable session submission.

To submit a roundtable session, you’ll need to enter the following information:

Submitter information: When you begin your submission, you’ll be prompted to log in to your APS Member Profile or create an account. Although membership is not required to submit your research, you must create a free APS Profile. Once you log in or create your account, you’ll be automatically redirected to the submission system to complete your submission.

Roundtable session title: The title should be succinct and descriptive. Please use Title Case – e.g., Meaning in Time: We Consider Our Lives Insignificant When Viewed from the Future.

Abstract (50-word maximum): A brief, high-level overview of the topic that will be presented. Roundtable session presenters can discuss empirical results, methods and tools, applications of psychological science, brainstorm a future research project, or find new collaborators.

Supporting summary: Provides a more in-depth overview of the topic and planned discussion and includes the following: the background/theory tested, the methods used, a summary of the major findings, and the implications for the work on the field as whole. If the submission is focused on methods and tools, applications of psychological science, or research projects, please use this section to thoroughly describe the presentation. (500-word maximum, plain-text format).

Emphasize the rationale, theoretical and/or applied significance of results, and general principles of the research. State whether the study is exploratory or confirmatory. It is not acceptable to say, “The results will be discussed.”

References are optional (words will count towards the 500-word maximum).

Subject area: Related area of research; used to match the proposal with the best-suited reviewer. A secondary subject area may also be selected.

Organizer and Co-Presenter Information: The university or business affiliation, individual e-mail address, and highest degree earned must be included for all presenters/co-authors. Each roundtable session will have 1 organizer and 1 co-presenter.

An individual may be the organizer on only one roundtable session submission. The organizer is the person who will lead the roundtable session. The organizer and co-presenter must register for the Global Summit.

No APS membership is required of any organizer or co-presenter. APS members receive discounted registration rates.

Schedule preference: Roundtable sessions will be scheduled concurrently during the same designated times each day of the program. See schedule noted below. Please indicate your scheduling preference in your submission. All attempts will be made to match scheduling preferences. Scheduling will be confirmed with your review notification. No changes can be made to your assigned schedule.